General Ledgers: What Are They and Why They’re Important Bench Accounting

General Ledger Account

For financial decision-making, such compilation is of utmost importance. We have also provided the two accounts’ ledgers in which the journal entry will be posted.

For example, you can use the print sequence number to print the child accounts followed by their parent account. Ledger accounts for which you define a print sequence are printed at the end of the reports, in the order of their print sequence numbers. You can only enter transactions in ledger accounts and dimensions with sublevel zero. You can define 99 levels for ledger accounts and 10 levels for dimensions. Like a checkbook, general ledger accounting helps to ensure that all of your accounts remain in balance, with debits equalling credits. With journal corrections in mind, balances in the general leger are compared against financial data, such as bank statements.


While the general ledger does not include every single accounting entry in a given period, it does reflect a summary of all transactions made. Agencies/departments must be able to report accounting information to the lowest hierarchical level. This reporting requirement does not require agencies/departments to maintain General Ledgers at levels 2 or 3. BookkeepingBookkeeping is the day-to-day documentation of a company’s financial transactions.

Certain general ledger accounts can become summary records themselves, and these are called control accounts. In this case, the detail supporting the summary amount reflected in the control accounts are found in the subsidiary ledger. Some examples of control accounts include accounts receivable and inventory. Every minute saved on making journal entries is time you can invest in your business. With Bench, powerful software automates your financial reporting by importing transaction information straight from your bank accounts and credit cards. Your dedicated bookkeeping team reviews every piece of information, guaranteeing accurate information you can use to make impactful business decisions. Each journal entry has an account number, a date, an amount, and an entry description.

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The general ledger functions as a collective summary of transactions posted to subsidiary ledger accounts, such as cash, accounts payable, accounts receivable and inventory. The first type of accounts you will find listed on the chart of accounts are balance sheet accounts. These accounts include assets, liabilities, and stockholders’ equity.

What are the four general ledger accounts?

  • Assets. Assets are any resources that are owned by the business and produce value.
  • Liabilities. Liabilities are current or future financial debts the business has to pay.
  • Equity.
  • Revenue.
  • Expenses.
  • Assets = Liabilities + Equity.

How to define the totals for ledger accounts is described below. QuickBooks offers other excellent reporting options as well, with more than 100 standard reports included in QuickBooks Pro, while Premier and Enterprise plans include more than 150 reports. Report templates are also included in QuickBooks Desktop applications, and you can easily customize a general ledger report to include only the accounts you wish to view. The reconciliation process is a matter of double-checking important accounts. Reconciliation involves checking each account within a general ledger to verify accuracy.

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It includes accounts for current assets, fixed assets, liabilities, revenue and expense items, and gains and losses. All business transactions are recorded in general ledger accounts.

General Ledger Account

If you are a freelancer or sole proprietor, chances are that you may be able to get by without a general ledger, simply because you’re not using double entry accounting. But for every other business owner, the general ledger is the most important part of accounting. With the exception of some Subaccount segment values designated for institutional use by UAB , the Subaccount segment has meaning only within the context of each Account segment. The second segment of the new GL accounting key is the Subaccount segment. The Subaccount segment consists of three numeric digits and is used to further track activities, tasks, or time periods within its specified account.

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A list of the G/L account definition categories are available in the list below. You can quickly select which topic you are interested in by selecting it from the list, or you can scroll down the page to view the entire table of contents. Janet Berry-Johnson, CPA, is a freelance writer with over a decade of experience working on both the tax and audit sides of an accounting firm.

General Ledger Account

If a GL account includes sub-ledgers, they are called controlling accounts. In accounting, a General Ledger is a record of all past transactions of a company, organized by accounts. General Ledger accounts contain all debit and credit transactions affecting them. In addition, they include detailed information about each transaction, such as the date, description, amount, and may also include some descriptive information on what the transaction was.

General Ledger (G/L) Accounts

Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Bench assumes no liability for actions taken in reliance upon the information contained herein. Here’s a very simple General Ledger Account example of a general ledger, using the single-entry bookkeeping system . Here’s what you need to know about this stalwart of business bookkeeping. Level 3 — Assigned to sub-accounts to Level 2 accounts; Level 3 account numbers do not end with zeros .