Managing Employees Across Time Zones

If some members of your team or your clients are still asleep as you’re getting ready to wrap up your day, good communication can be your biggest asset—but only if the communication is clear. Every time a team member has to ping another team member on Slack to ask a question , that distraction can easily take the second team member out of “the zone” for 20 minutes or more. Multiply that by a few “taps on the shoulder” each day, and you’re looking at entire work days of compromised productivity. I joined ProductPlan in the summer of 2019, excited to sink my teeth into creating product management content.

Constant communication on future events, reminders to join certain meetings can be done on these platforms. Team members working in different time zones are also able to communicate with each other, getting to know each other’s times and their productive hours as well. Overall such information has to be as clear as it can be and if there is a language barrier, grouping team members according to their languages can be a good tactical move. This can only work if the company has the vision to expand to those regions. Every meeting held has to be recorded for future referencing and for other team members who were not able to attend to ensure that everyone is on the same page. It is therefore important to note that communication is the backbone of every organization, even more important to companies that have employees that work across time zones. It saves time, money, and resources are allocated effectively and put into efficient use.

Inconsistent collaboration and communication

Once you’ve set it, and checked the Display secondary time zone box, it’ll show up in the day, week, and month views alongside your current time zone. As a freelancer, especially if you’re working as an individual contributor, other members of the team or group may forget where you’re located. This is especially hard if you tend to move around from city to city or country to country, or if you just moved, and crossed time zones, like from Florida to Texas, for example. Is considering time zones as important as everyone says it is, when planning a call among clients, vendors, professional contacts and colleagues? Let’s check out all the tips, tricks and hacks that can make calculating time zones a breeze.

working in different time zones

Jessica is an expert in collaborating with multifunctional teams to execute and optimize marketing efforts for both company and client campaigns. Read on to discover how to beat time zone troubles and lead a strong, streamlined international team. This is a free and simple tool for macOS (other platforms “coming soon”) where you can see a list of people, their locations and current time where they are. You can import your team’s contact list directly from Slack to There, or you can add people and locations individually. Open up Every Time Zone in your web browser for an at-a-glance guide to your time zone as compared to multiple cities, including Tokyo, Berlin, and Dubai.

Pick a System of Overlapping Times for Communication in Different Time Zones

Remember that when your clients or colleagues end for the day, you’ll essentially be communicating asynchronously. To do this effectively across time zones, you must be in tune with their current time and their schedules. But even still, if you want to make a distributed team work, you need to accept a time shift. «I’ll take phone calls late in the evening from folks that don’t realize I’m on the east coast and consider that part of the job for someone working remotely in a different time zone,» Furbish says. Different time zone implies different cultures, diverse skill sets, and more importantly a wide generation of fresh new perspectives from across the globe. If the companies that ventured into this kind of setup are able to embrace it and use it to their advantage, growth is, therefore, a possibility.

Managing Distributed Teams How to stay afloat in times of transition and economic downturn We explore 5 things you can do now. The rich text element allows working across time zones you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually.

Set one official time zone.

Buy it now for lifetime access to expert knowledge, including future updates. ⬇️ In a memo to employees on Friday, Peloton announced more layoffs. Here’s how the experts overcome some of the thorniest time zone challenges.

What is the most delayed time zone?

You can see that the most extreme time zones are +14 hours at Line Islands (Kiribati), and -12 hours in and around Baker Islands (US). Therefore, the maximum possible difference between times on Earth is 26 hours. That means that at 11:00 PM of a Monday in Baker Island, it is 1:00 AM of a Wednesday in Line Islands.

Customer support teams with queues that people work through can easily adapt to having team members roll into the queue as others roll out. It’s also important to revisit that protocol semi-regularly, to make sure it’s not taking a toll on anyone who enthusiastically agreed to it initially, but is finding it hard to sustain. If total async work isn’t possible, find a few hours where workers can overlap. It’s crucial to avoid a culture where everyone is expected to be available in each other’s time zone. Consider digital “lab time,” the virtual version of the office breakroom. This is a space in which team members can join – voluntarily and at a time that works for them – to chat about various topics and share and debate ideas.

Carefully evaluate communication and collaboration platforms for maximum effectiveness. And because you won’t be able to manage them in real time, you should also clearly establish and explain all goals, expectations and priorities. Hire people who feel passionate about their work, and give them the right tools and resources to succeed. From the on-a-different-time-zone-employee’s perspective, they may also worry that they’re going to be overlooked for opportunities, cut out of the information loop or feel lonely. These are all positive developments and are applicable skills for managing employees over greater distances, too. Careers In addition to careers at Insperity, voted a top workplace 150+ times, you can see open positions from our clients. Culture and Values Based on our company values, our corporate culture is the foundation of how we do business – with our clients and with each other.

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To make this work, a lot of compromises and sacrifices have to be made by each team member in order to scale up the company. Having a team that works across time zones can be advantageous especially when it comes to providing good customer service. Clients can receive immediate feedback without any language barriers or cultural differences. Since everyone has diverse work experience, the company has the ability to build world class products that can boost productivity and financial metrics according to the research done by Mckinsey. 🎓 To learn more about the pros and cons of asynchronous communication for remote teams, be sure to check out our in-depth guide on the blog.